Careers at Ankore Consulting Inc.

 
 

Travel Specialist

The Travel Specialist manages all aspects of travel for the Global Health Bureau (GH). These duties range from routine tasks such as travel reservations and processing USAID travel arrangements to more complex tasks such as database maintenance and travel budget tracking. The Travel Specialist ranks tasks in order of importance and impending deadlines, and handles several tasks simultaneously. The Travel Specialist monitors the flow of documents and the timely issuance of airline tickets, and acts as liaison between the travelers, authorizing signatories and the USAID Travel Office. The Travel Specialist is also responsible for assisting with monthly and quarterly reports detailing travel performed and planned by direct hires and non-direct hires in GH. The individual must develop a working knowledge of USAID travel policies and guidelines, as well as corporate practices and procedures. Excellent communication and customer service skills are required. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

SPECIFIC DUTIES/RESPONSIBILITIES:

  • Reports to the Travel Manager on the status of travel activities.

  • Requests airline and hotel reservations and itinerary preparation.

  • Prepares and processes USAID travel documentation using a dedicated computer program.

  • Ensures all visa and passport arrangements are completed in a timely fashion.

  • Obtains country clearances when appropriate; and ensures these clearances are in accordance with USAID guidance.

  • Advises travelers regarding concurrence documents from field missions.

  • Prepares Requests and Authorization for Official Travel and Travel Voucher for each traveler or trip.

  • Estimates travel costs using USAID guidelines for per diem and reimbursement.

  • Tracks Travel Process through the E2 System from TA creation through voucher payment.

  • Documents required Travel information as directed by the Travel Manager.

  • Assists with creating electronic reports to track travel for USAID executive staff detailing the purpose, number of trips and cost of all GH direct-hire and non-direct hire travel.

  • Acts as liaison between traveler, document signatories, and airline ticketing agent.

QUALIFICATIONS, EDUCATION and/or EXPERIENCE: Bachelor’s degree and 3 years, Associate’s and 5 years, or High School and 7 years of professional experience. Knowledge of government travel policies, procedures, regulations and Travel software are desirable. Experience using E2 Solutions travel software is highly desirable. Requires proficiency in the use of Microsoft Office, Internet and e-mail applications. Ability to manage several tasks simultaneously, as well as work within tight schedule constraints, is critical. Must possess the skills necessary to resolve conflicts and respond promptly to the ever-changing demands of travelers. Excellent writing, communication and presentation skills are required. A “Secret” level security clearance is required and must be obtained.

MATHEMATICAL SKILLS: Ability to work with mathematical concepts such as probability and statistical inference, ability to apply concepts such as fractions, percentages, ratios, and proportions to reports and financial tracking systems. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

Job Types: Contract, Full-time

Pay: $75,000.00 - $85,000.00 per year

Benefits:

  • 401(k)

  • 401(k) matching

  • Dental insurance

  • Employee assistance program

  • Flexible spending account

  • Health insurance

  • Health savings account

  • Life insurance

  • Paid time off

  • Retirement plan

  • Tuition reimbursement

  • Vision insurance

Schedule:

  • 8 hour shift

Supplemental Pay:

  • Bonus opportunities

Experience:

  • Travel planning: 3 years (Required)

  • E2 System: 3 years (Required)

Security clearance: Secret (Required)

Work Location: In person